Vigneshwaran Gnanasundaram
Senior Manager – Facilities & Administration
gv232323@gmail.com 
+91 9092 572 654

Summary :
I'm a driven Sr. Manager - Facilities Administration & Operations with over 10+ years of experience in Integrated Facility Management within IT buildings and Residential Apartments. My expertise includes operational management, vendor coordination, and safety implementation. I excel in leading diverse teams, optimizing resources, and ensuring compliance with safety and quality standards
 
Administration:
 Making sure the building meets Healthy and Safety Standards and legal requirements.
 Managing General Upkeep in the IT Buildings, Residential Apartments & Gated Communities up to the space of 8 Lakh Square feet area.
 Planning, directing and coordinating essential central services such as Power resources, E-Security, Air conditioning, Reception, Security, Service Helpdesk, Vehicles & Drivers, Stationeries, Housekeeping, Pantry, Pest control, Mail room, Waste disposal and Recycling.
 Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences and crisis situations on a 24/7 basis.
 New office mobilising, Assets purchase, erection, settling office equipped & inauguration.
 Lead daily facility operations, 5S implementation, MBWA and team mentoring.
 
Human Resource Management:
 Analysing Manpower requirements, Sourcing, Recruitment and Deployment.
 Post recruitment formalities, Staff Induction, Training & prohibition period monitoring.
 Employee engagement, Training & welfare activities.
 Attendance, salary administration. & Exit Formalities.
 Travel, Medical reimbursement, PF, Staff queries & Leave Endorsements.
 Preparing Monthly, Quarterly & Annual Goal Settings – Evaluation of Goal Measures,
Documentation, Appraisal processing with HR team.
 
Vendor Management & Liaison:
 Vendor rapport, vendor performance analysing & Reconciliation.
 New Vendor Sourcing, Negotiation, Purchase Order placing & Procurement.
 Managing AMC, Work Order renewals, new Work Order framing & Work permits authorising.
 Using performance analysing techniques to monitor and demonstrate achievement of
Service Level Agreement (SLA) and to lead on improvement.
 Maintaining good relationship & coordination with Government dept. like corporation office, EB, Police officials, Banks, Water & Sewage boards.
 
Billing & Accounts:
 Bill scrutinizing, Invoice processing, bill tracking & disbursement.
 Petty cash handling & Budgeting Expenditures.
 Collect, Analyse Expense data and prepare monthly Utility forecasts & Cost sheets.
 Co-ordinating with AMC vendors for critical equipments.
 
PROFESSIONAL COGNIZANCE:
Administrative Agility:
To Create a Disciplined, Healthy and Hygienic Work Space by Instructing and managing the various teams to ensure the uninterrupted availability of services by executing the necessary tasks from
 Electrical, HVAC, WTP, STP and Plumbing Team.
 Security, Housekeeping and Gardening Team.
 Front office, Canteen, Pantry and Office Assistants.
 Pest control, Sewage & Garbage Management.
 Hotel Booking, Vehicle Management, Guests Relations and Event Management.
 Energy Management, Reporting and Documenting.
 Regular checking & maintaining service history for office assets.
 Scheduling & Executing the PPM activities for all the office equipments.
 
Operational Expertise:
To Provide the Secure and Comfort Environment in the Premises with Energy Saving through managing the electromechanical systems
 BMS System – VRFs, AHUs, VAVs, VFDs, PAC Units, DX Units, Cassette Units, Exhaust Units.
 Access Control System - Flap Barriers, Swing Barriers, Boom Barriers, Turnstiles, Revolving Doors.
 Fire and Safety Management System - Smoke & Heat Detectors, MCPs, Hydrant & Sprinkler system,
VESDA, INERGEN- Fire suppression system, , Fire Pump systems, Water Leakage Detection system.
 Fire Extinguisher & Emergency Management System.
 Electrical Equipments, EPABX, Routers, Projectors, CCTV, PA, UPS, DG, Lifts Maintenance.
 Chiller and Electrical Integration, Water Management System.
 Gas Bank, Swimming Pool, Gym & Club House Maintenance.

Application Platforms:
 Facility Administration - OpenBravo, Quadra, Planon (CAFM), Apartment ADDA, Common Floor, ApnaComplex,  MyGate, NoBrokerHood.
 BMS Controls - Tracer Summit, Traces ES, Carrier Race.
 Fire Alarm System - Simplex 4100U, Simplex True Site, EST 3 System.
 Fire Suppression System - BENTEL and RAVEL Panels.
 Access Control System - Pro-Watch, ESSL.
 CCTV Control System - American Dynamics- Victor unified client, HIK Vision,
VioStar NVR, Delopt – iSecure, L1 Identity Solutions.